Hands-on steps work best on a laptop or tablet. Reading and answering steps work fine here.

B5.1 Connect a bank or upload a CSV
B5.2 Categorize the bank feed
B5.3 Match, split, transfer and spot duplicates
B5.4 The AI banking page: accept, edit or reject suggestions
B5.5 Automatic matches and the Needs attention list
B5.6 Statement extraction: turn a PDF statement into transactions
B5.7 Why the bank and your books disagree
B5 Skill check: Banking basics

Step 1 of 5

New words in this lesson

Match (bank feed)

Linking a downloaded bank line to a transaction already in the books, instead of adding it again. Matching prevents duplicates. Example: Matching the bank's CHECK 1105 line to the bill payment you recorded with check #1105.

Bank rule

An instruction that tells the software what to do with bank lines that match it, such as "any line containing METRO POWER goes to Utilities". A rule can fill in the details for you to check, or post the line automatically. Example: A rule that categorizes every MONTHLY SERVICE FEE line as Bank fees.

Look up any other word in the glossary

Matched for you, checked by you

QuickBooks Online can post some bank lines without anyone reading them: lines covered by a set to post automatically, and payments it can link for certain, such as bills paid with QuickBooks Bill Pay. These get an AUTO or RULE badge in the Posted tab and are listed in the Needs attention widget.

It also groups lines it's confident about as Ready to post, so they can all be posted in one click. That's fast, and it's how a wrong match gets in without anyone noticing.

Look through automatic and one-click matches every week, especially when two transactions have the same amount.
Check numbers and reference numbers tell you which is which.
If a match is wrong, Undo it and match it correctly.

BookkeeperReady is an independent training product. It has not been approved, sponsored or endorsed by Intuit Inc. and is not affiliated with it. Intuit and QuickBooks are registered trademarks of Intuit Inc.

Business at a glance